Welcome to the Employee Cooperative Credit Society (ECCS) Management System. This platform digitizes all cooperative operations, from member onboarding to complex financial transactions.
Access: All Users
View and edit your personal details (Mobile, Email, Address). Keeps your contact info up-to-date.
Access: All Users
Update your login password regularly for security. If you forget your password, use the "Forgot Password" link on the login page.
Managing the society's most valuable asset: its members.
Maker Admin
Manually register a new member. Requires entering personal details, bank info, and joining date. Ideally used for bulk onboarding or when a member cannot self-register.
Checker Admin
Review self-registration applications from the public portal. Verify details and Approve to create a member account or Reject if invalid.
Board Admin
After a member is added (but hasn't set a password), send them an Invitation Email. They click the link to set their own Username and Password.
All Roles
Searchable list of all members. Click on a member to view their detailed profile, loan history, and account status.
The daily accounting workflow involving Makers (Entry) and Checkers (Approval).
Maker
The central starting point for money inflow.
Checker Board Admin
The consolidated single-window verification hub.
Admin Treasurer
Manage the Cooperative's own bank accounts and ledgers.
Define rules: Interest Rate (EMI/Reducing), Max Amount, Max Tenure. Example: "Short Term Loan" @ 10%.
Members select a product, enter amount/tenure, and see a repayment schedule preview before submitting.
Admins view applications to Sanction (Approve eligibility) and the Registry tracks all active loans.
Set Interest Rates matrix based on Tenure (e.g., 12 months = 6%, 24 months = 7%).
Process member applications to open a new account. System generates an Account Number.
Transparency and analytics for the society.
| Report Name | Purpose |
|---|---|
| Day Book | Chronological list of all transactions (Receipts & Payments) for a specific date range. |
| Receipt & Payment | Summary of total inflow vs outflow, categorized by head (Thrift, Loan Principal, etc.). |
| Balance Sheet (Trial) | Snapshot of Assets (Loans specific, Cash) vs Liabilities (Deposits, Shares). |
| Defaulter List | List of members who have missed loan repayments. |
| Member Ledger | Detailed history of a specific member's accounts. |
System Provider Admin
One-time Setup: Import data from previous manual records.
System Provider Admin
Bulk Entry Tool: Enter data for past months quickly. Grid view allows inputting Thrift/Loan collection for all members at once for a selected month.
System Provider Only
Hard Delete: Tools to permanently wipe data. Used during development or if a transaction was entered erroneously and cannot be reversed normally.
Board
Manage Board Elections. Create election events, register candidates, and enable voting for members.
Access in ECCS is determined by your Role. Permissions can be fine-tuned by the System Provider.
System Owner. Can create ECCS, manage global settings, and simulate any user.
Strategic decisions. Sanctions Loans, calls Elections, invites Members.
Operational Head. Manages configurations, oversees staff, and ensures smooth daily ops.
Quality Control. Verifies and Approves data entered by Makers.
Data Entry. Records payments, adds members, processes applications.
End User. Views Passbooks, Applies for products, Votes.
SAMABAY ONLINE incorporates automated disaster recovery safeguards and on-demand data isolation for all Cooperative Credit Societies.
The system runs an automated snapshot routine twice daily (00:00 & 12:00 UTC), compressing full database schemas, routines, and transactional ledgers into SHA-256 verified .sql.tar.gz archives dispatched securely to offsite encrypted cloud vaults.
ECCS Admins can visit Society Vault to download or email an encrypted snapshot of their society's KYC members, loans, thrift funds, vouchers, and day books.